CIRCULAR ON REFUND/REIMBURSEMENT OF OUT OF POCKET EXPENSES

UNIVERSITY OF JOS, JOS NIGERIA

(OFFICE OF THE VICE-CHANCELLOR)

INFORMATION, PUBLICATIONS, PUBLIC RELATIONS & PROTOCOL DIVISION

INTERNAL MEMORANDUM

CIRCULAR ON REFUND/REIMBURSEMENT OF OUT OF POCKET EXPENSES

This is to inform all Staff that the University Management has directed that prior approval to incur any out of pocket expenses must be sought from the Vice-Chancellor on the recommendation of the Bursar in accordance with Financial Regulations section (301) 2009 revised edition which stipulates that “no expenditure may be incurred by any officer on any service whether or not included in the estimates until he has received an authority to do so in accordance with the provisions in these rules and regulations. Any officer controlling a vote or part thereof, who incurs expenditure without such authority does so on his sole responsibility and consequently be held responsible for his actions”

Staff should note that a copy of the Vice-Chancellor’s prior approval for refund or re-imbursement of out of pocket expenses must be attached to all the relevant supporting documents before such requests will be considered and processed for refund.

This is for strict compliance by all Staff.

Thank you.

Signed

Abdullahi Abdullahi 

Senior Deputy Registrar (Information and Publications)