Invitation for Expression of Interest


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UNIVERSITY OF JOS

OFFICE OF THE VICE-CHANCELLOR

PROCUREMENT UNIT

27TH September, 2021

 

INVITATION FOR EXPRESSION OF INTEREST DOCUMENTS FOR THE ENGAGEMENT OF INSURANCE BROKERS AND INSURANCE UNDERWRITERS FOR THE UNIVERSITY’S BUILDINGS, COMMERCIAL/PRIVATE VEHICLES AND EQUIPMENT/COMPUTERS

FOR THE YEAR  2021/2022

 

  1. PREAMBLE

In compliance with the provisions of the Public Procurement Act, 2007 and other government laws on Public Procurement,  the University of Jos - Nigeria wishes to invite interested qualified and competent Insurance Brokers/Underwriters to submit Expression of Interest (EOI) for the provision of insurance services for the University’s Buildings (Fire and Special Peril), Commercial/Private Vehicles (Comprehensive/Third Party) and Equipment/Computers (All Risk) for the Year  2021/2022.

 

  1. SCOPE OF WORK/DESCRIPTION OF PROJECTS
  • Ensuring that the University of Jos benefits adequately and promptly by way of claims assessment and settlement at all time.
  • Extending full services that are required of Insurance Brokers/Underwriters to the University of Jos with total adherence to the terms and conditions of the policy.
  • The effective period of engagement will be from 25th October, 2021 for both Insurance Brokers and Insurance Underwriters.

 

  1. INSURANCE POLICIES

The insurance policies include the following:

  1. Buildings - Fire and Special Peril
  2. Commercial/Private Vehicles - Comprehensive/Third Party
  3. Equipment/Computers - All Risk

 

  1. ELIGIBILITY REQUIREMENTS

Interested firms are to submit their Expression of Interest along with the following documents.

  1. Evidence of company registration with the Corporate Affairs Commission (CAC) including Forms C.O.2 and C.O. 7.
  2. Evidence of current Tax Clearance Certificate valid till 31st December 2021.   
  3. Evidence of current Pension Compliance Certificate valid till 31st December 2021.
  4. Evidence of current Industrial Training Fund (ITF) Compliance Certificate valid till 31st December 2021.
  5. Evidence of current Nigeria Social Insurance Trust Fund (NSITF) Compliance Certificate valid till 31st December 2021.
  6. Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) Certificate issued by BPP valid December.
  7. A Sworn Affidavit disclosing/confirming:
  1. Whether or not any officer of the relevant committees of the University of Jos or the Bureau of Public Procurement is a former or present Director, shareholder or has any pecuniary interest in the bidder;
  2. Whether or not the company faces insolvency;
  3. That no Director of the company has been convicted of any financial crime;
  4. That the company is not in receivership or subject of same;
  5. That all information presented in its bid are true and correct in all particulars; and
  6. Authorization to verify the documents
  1. Verifiable documentary evidence of at least three (3) similar jobs in the last five (5) years including Letters of Engagement.
  2. Company Profile with Curriculum Vitae (C.V.) of professional staff including copies of their professional qualifications.
  3. Evidence of financial capability to provide the services by submission of Reference Letter from a reputable commercial bank in Nigeria or statement of your company account.
  4. All documents for submission (Expression of Interest) shall be submitted with a Covering/Forwarding letter under the Company/Firm’s Letter Head Paper.  The Letterhead paper must reflect amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Locational Contact Address, Telephone Number (preferably GSM No.), and e-mail address.  The Letterhead Paper must also bear the Names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorised officer of the firm.

 

  1. SUBMISSION OF TENDER DOCUMENTS

Interested firms are to submit two (2) spiral-bound hard copies (Original and Copy) of the Expression of Interest Documents packaged in two separate envelopes and marked “EXPRESSION OF INTEREST FOR THE PROVISION OF INSURANCE BROKER/UNDERWRITER SERVICES ...insert the policy/insurance cover... FOR THE YEAR 2021/2022” should be put in a bigger envelope and addressed to The Head of Procurement Unit, University of Jos with the company’s name written on the reverse side of the SEALED envelope and must be dropped in the designated Tender Box in Room 01, Procurement Unit, ‘X’ Wing, Third Floor, Administrative/Senate Building, Naraguta Campus, Jos not later than 12:00noon on Tuesday, 19th October, 2021.

 

  1. OPENING

The Expression of Interest Documents shall be opened immediately after the deadline for the submission at 12:00noon on Tuesday, 19th October, 2021 in the presence of companies’ representatives who may choose to attend at the Procurement Unit Conference Room, 3rd Floor, ‘X’ Wing, Senate/Administrative, Naraguta Campus, University of Jos.  For enquiries e-mail procurement.unijos@gmail.com.

 

  1. PLEASE NOTE
  1. Failure to prepare your submission in line the 5.0 above will result in outright disqualification of the company.
  2. Only companies with the highest scores in the Technical submission/ evaluation will be invited at a later date for negotiation on their financial  bids or the next stage of  the bidding processes;
  3. Original documents on any aspect of a companies’ submission may be requested for sighting during and/or after the opening session.
  4. The University of Jos reserves the right to verify any claim by the companies.  Companies shall, therefore, include necessary authority and guarantee for such verification; the absence of which will automatically result in the disqualification of such a company.
  5. The University of Jos reserves the right to reject any or all bidding packages.
  6. Kindly note that the Insurance Brokers/Underwriters shall be selected based on the merit (qualification or bidder with the highest scores) of their submissions/qualification and recommendation for award will be made in line with NAICOM guidelines on these policies.

 

Signed

Mrs. Nanzok Bukata Dick-Dyel

Ag. Head of Procurement Unit/Secretary, Tenders Board

for: Ag. Vice-Chancellor/Chairman, Tenders Board